R u l e 167 . (1 ) A p ar e nt w h o believes that
in format ion in ed u cat ion
r e cor ds colle ct ed ,
ma inta in ed , or u sed un de r th is p art is ina ccurat e or m is le a d in g or violat es th e p r iva cy or oth e r
r ight s of th e
han d ica pped
or s u spe ct ed
han d ica pped
pe r s on
ma
y r eq u es t
th
e p art icip at in g a ge n cy that ma inta in s th e in format ion
t o am e n d th e in format ion .
(2) ) T h e a ge n cy s ha ll de cide w h e th e r t o am e n d th e in format ion p ur s uant t o th e r eq u es t with in
a r e a s ona ble pe r iod of t im e fr om r eceip t
of
th e r eq u es t .
(3) ) I f th e a ge n cy de cides t o r e fu se t o am e n d th e in format ion p ur s uant t o th e r eq u es t , it s ha ll in form th e p ar e nt of th e r e fu s a l an d a d vise th e p ar e nt of th e r ight t o a h e ar in g un de r R 340 .1868 .
R 340 .1868 O ppo rt un ity f o r
a hea ri ng
to cha ll enge r eco r d
i n f o r ma tio n . RES CIND
R u l e 168 . T h e a ge n cy s ha ll,
on r eq u es t ,
p r ovide an opp ortun it y
for a h e ar in g
t o cha lle n ge in format ion
in ed u cat ion r e cor ds t o in s ur e that it
is n ot ina ccurat e , m is le a d in g, or oth e r wise
in violat ion
of
th e p r iva cy or
oth
e r r ight s of th e s tu de nt s .
R 340 .1869 H
ea ri ng P r ocedu r es .
RES CIND
R u l e 169 .
T h e
h e ar in g
r eq u ir ed t o be h eld
by R 340 .1868
s ha ll, at
a m in imum ,
be con d u ct ed a ccor d in g t o th e followin
g p r oced ur es :
(a) ) T h e h e ar in g s ha ll be h eld
with in a
r e a s ona ble pe r iod
of t im e a ft e r th e
ed u cat iona l a ge n cy
or in s t itut ion ha s r e ceived th e r eq u es t ,
an
d th e p ar e nt of th e pe r s on or th e eligible pe r s on s ha ll be
give n n
ot ice of th e
d at e , p la ce , an d
t im e r e a s ona bly in
a d van ce
of th e h e ar i n g.
(b) T h e h e ar in g ma y be con d u ct ed by an y p art y, in clu d in g an officia l of th e ed u cat iona l a ge n cy or
in
s t itut ion , w h o
d oes n ot
ha
ve a d ir e ct int e r es t in
th
e out com e of th e h e ar in g.
(c)T h e p ar e nt
of th e
pe r s on
or th e eligible pe r s on
s ha ll
be a ffor ded
a fu ll an d
fa ir opp ortun it y t o p r ese nt evide n ce r elev ant t o th e iss u es ra ised un de r R 340 .1868 an d ma y be a ss is t ed
or r ep r ese nt ed
by in d ivi d ua ls of h is
or h e r ch oice
at h is
or h e r ow n
expe n se , in clu d in g an att orn ey.
(d))
T h e ed u cat iona l
a ge n cy or
in s t itut ion s ha ll
mak e it s de cis ion in w r it in g
with in a r e a s ona ble pe r iod of t im e a ft e r th e con clu s ion
of
th e h e ar in g.
(e) ) T h e de cis ion of th e
a ge n cy
or in s t itut ion
s ha ll
be b a sed s olely
u p on th e evide n ce
p r ese nt ed at th e h e ar in g
an
d s ha ll in clu de a s ummar y of th e evide n ce an d th e r e a s on s for
th e de cis ion .
R 340 .1870 H ea ri ng
r esu lti ng
i n f i nd i ng
o f vio l ation ; f i nd i ng
o f no vio l ation . RES CIND
R u l e 170 . (1) I f, a s a r es u lt of th e h e ar in g, th e a ge n cy de cides that th e in format ion is ina ccurat e , m is le a d in g, or oth e r wise in violat ion of th e p r iva cy or oth e r r ight s of th e pe r s on , th e a ge n cy s ha ll am e n d th e in format ion a ccor d in gly an d s ha ll in form th e p
ar e nt in w r it in g of th e am e n d m e nt .
(2) ) I f, a s a r es u lt of th e h e ar in g, th e a ge n cy de cides that th e in format ion is n ot ina ccurat e , m is le a d in g, or oth e r wise in violat
ion of th e p r iva cy or oth e r r ight s of th e pe r s on , it s ha ll in form
th e p ar e nt
of th e r ight t o p la ce a s tat e m e nt
comm e nt in g on
th e in format ion
or se tt in g forth an y r e a s on s for d is a gr eei n g with th e de cis ion of th e a ge n cy in th e r e cor ds th e a ge n cy ma inta in s on
th
e pe r s on .
(3) ) An y expl anat ion p la ced in th e r e cor ds
of
th e pe r s on un de r th is
ru
le s ha ll be ma inta in ed by th e a ge n cy a s p art of th e r e cor ds of th e pe r s on a s lon g a s th e r e cor d or cont es t ed p ort ion is ma inta in ed by th e
a ge n cy. I f th e
r ecor ds
of th e
pe r s on or th e
cont es t ed
p ort ion
is d is closed
by th e a ge n cy t o an y p art y, th e expl anat ion
s ha ll a ls o
be d is closed
t o th e p art y.
R 340 .1871 P a r en tal
consent f o r
disc l osu r e
o f pe r sona ll y id en ti f iabl e i n f o r ma tio n . RES CIND
R u l e 171 .
(1 ) Par e nta l con se nt s ha ll
be ob ta in ed
be for e
pe r s ona lly ide nt ifia ble in format ion is d is closed t o an yon e oth e r than officia
ls of p art icip at in g a ge n cie s colle ct in g or u s in g th e in format ion un de r th is p art or be for e bei n g u sed for an y oth e r p ur p ose oth e r than
m ee t in g a
r eq u ir e m e nt
of
th is p art .
(2 )
Par e nta l con se nt s ha ll
n ot be r eq u ir ed for d is clos ur e
of pe r s ona lly ide nt ifia ble in format ion fr om th e
ed u cat ion
r ecor ds
of a s
tu de nt
if th e
d is clos ur e m ee t s th e r
eq u ir e m e nt s of 45 C .F .R . §99 .31 .
R 340 .1872 C
on f id en tiality sa f egua r ds .
RES CIND
R u l e 172 . (1) Ea ch p art icip at in g a ge n cy s ha ll p r ot e ct th e con fide nt ia lit y of pe r s ona lly ide nt ifia ble in format ion
at colle ct ion , s t ora ge, d is clos ur e , an d des tru ct ion s ta ge s .
(2) ) O n e officia
l at e a ch p art icip at in g a ge n cy s ha ll a ss um e r esp on s ibili t y for e n s ur in g th e con fide nt ia lit y
of an y
pe r s ona lly ide nt ifia ble in format ion ,
in clu d in g d ata s t or ed
in com p ut er s .
(3) ) All pe r s on s colle ct in g or u s in g pe r s ona lly ide nt ifia ble in format ion
or u s in g com p ut e r
t e rm ina ls or m icr ocom p ut e r s s ha ll r e ceive tra in in g or in s tru ct ion r egar d in g th e p r oced ur es r eq u ir ed in
s a feguar d in g con fide nt ia l mat e r ia l.
(4) ) Ea ch p art icip at in g a
ge n cy s ha ll ma inta in , for p u blic in spe ct ion ,
a curr e nt lis t in g of th e nam es an d
p os it ion s
of th ose e m p loyee s with in th e
a ge n cy w h o
ma y ha ve
a ccess t
o pe r s ona lly ide nt ifia ble in format ion .
R 340 .1873 Dest r uc tio n o f
i n
f o r ma tio n . RES CIND
R u l e 173 . (1 ) T h e
p u blic a ge n cy
s ha ll in form
p ar e nt s
w h e n pe r s ona lly ide nt ifia ble in format ion colle ct ed , ma inta in ed , or u sed un de r th is p art is n o lon ge r n eeded
t o p r ovide
ed u cat iona l se r vices t o
th
e s tu de nt .
(2) ) T h e in format ion s ha ll be des tr oye d at th e r eq u es t of th e p ar e nt s .
H oweve r , a pe rman e nt s tu de nt
r e cor d of a ll
of
th e followin
g s ha ll
be ma inta in ed with out t im e lim itat ion :
(a) ) Nam e, a dd r ess , an d p h on e num be r . (b) Gra des .
(c) Att e n d an ce r ecor d . (d ) Cla sses att e n ded .
(e) G ra de level.
(f)
Ye ar of cla ss com p le t ion .
