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ORR # 2001-024
DEPARTMENT OF ENVIRONMENTAL QUALITY DRINKING WATER AND RADIOLOGICAL PROTECTION DIVISION
SUPPLYING WATER TO THE PUBLIC
Filed with the Secretary of State on May 22, 2002
This rule takes effect 7 days after filing with the Secretary of State
(By authority conferred on the department of environmental quality by sections 5, 7, 14, and 19 of 1976 PA 399, MCL 325.1005, 325.1007, 325.1014, and 325.1019, and Executive Reorganization Order
No. 1996-1, MCL 330.3101)
R 325.11506 of the Michigan Administrative Code is amended as follows:
PART 15. OPERATION REPORTS AND RECORDKEEPING
R 325.11506 Retention of records.
Rule 1506. (1) A supplier of water of a community water system or a noncommunity water system shall retain on its premises, or at a convenient location near its premises, all of the following records:
(a) Records of bacteriological analyses required under part 7 of these rules shall be kept for not less than 5 years.
(b) Records of chemical analyses required under part 7 of these rules shall be kept for not less than 10 years unless otherwise indicated in this rule.
(c) Records of turbidity analyses required under part 7 of these rules shall be kept for not less than 5 years.
(d) Records of radiological analyses required under part 7 of these rules shall be kept for not less than 10 years.
(e) Original records of all sampling data and analyses, reports, surveys, letters, evaluations, schedules, department determinations, and any other information required under R 325.10604f(2) to (5), R325.10410, R 325.10710a, R 325.10710b, R 325.10710c, or R 325.10710d, shall be retained for not less than 12 years.
(2) Actual laboratory reports for chemical, bacteriological, turbidity, and radiological analyses shall be kept; however, the analyses data may be transferred to tabular summaries if all of the following information is included:
(a) The date, place, and time of sampling and the name of the person who collected the sample.
(b) Identification of the sample as a routine distribution system sample, check sample, raw or treated water sample, or other special purpose sample.
(c) The date of the analysis.
(d) The laboratory and the person who was responsible for performing the analysis.
(e) The analytical technique or method used.
(f) The results of the analysis.
(3) Records of action taken by the supplier to correct violations of the state drinking water standards shall be kept for not less than 3 years after the last action taken with respect to the particular violation.
(4) Copies of any written reports, summaries, or communications related to sanitary surveys of the public water supply and conducted by the supplier of the public water system itself, by a private consultant, by the division, or by a local, state, or federal agency shall be kept for not less than 10 years after completion of the sanitary survey involved.
(5) Records that involve a variance or an exemption granted to a public water supply shall be kept for not less than 5 years after the expiration date of the variance or exemption.
(6) Records that involve any emergency or public notification regarding a public water supply shall be kept for not less than 3 years after the emergency or public notification.
