Section 125.193. Application procedures and requirements

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(1) Applications received by the authority in response to a NOFA or RFP shall be handled in the following manner:

(a)     The authority will accept applications on an ongoing basis during the application acceptance period as specified in the NOFA or RFP.

(b)   Applications submitted and accepted by the authority shall be reviewed in the following manner:

(i)      Authority staff shall review all applications for eligibility, threshold, and selection  criteria and  ensure  that   all   application requirements have been met.

(ii)    Authority staff shall review applications to ensure that they are in accordance with the NOFA or RFP and applicable law.

(iii)    Authority staff may issue a notice of any administrative deficiencies related to applications reviewed.

(iv)   Authority staff shall conduct a comprehensive review  of   financial feasibility for development activities proposed in any application deemed acceptable under subdivision (b)(i) to (b)(v) of this subrule.

(v)    Authority staff shall create a report setting forth the recommended terms, amount, and any conditions related to the proposed loan, grant, or project.

(2)     Upon completion of staff review and any associated resolution of  any applicable administrative deficiencies, applications which the  review committee reviews, scores, and selects for award will be recommended to the  authority for approval.

(3)     If an application contains deficiencies which, in the determination of the authority staff, require clarification or correction, the authority staff may request clarification or correction of the administrative deficiencies, including threshold and/or selection criteria documentation and/or  financial

feasibility analysis.

(a)   Requests for clarification or correction may be sent to the applicant in the form of a facsimile, e-mail, and/or be relayed to the applicant via a telephone call and documented in the application file.

(b)   An applicant may not change or supplement any part of an application in any manner after submission to the authority, increase the award amount, or revise the unit mix (both income levels and bedroom mixes), except to remedy an administrative deficiency.

(4)   The authority may decline to fund any application  if   the  proposed activities do not, in the authority's sole determination, represent a prudent use of the housing and community development fund funds.

(5)    The authority is not obligated to proceed with any action pertaining to any applications which are received, and may decide it is in the authority's best interest to refrain from pursuing any selection process.

(6)   The authority may negotiate individual elements of any application.

(7)     The authority may conduct a site review. Applicants must receive recommendation for approval from the authority staff and the review committee to be considered for funding by the authority.

History: 2008 AACS; 2009 AACS.