Section 257.1531. Recreational and snowmobile trails; financial administration and documents.

(1) Claims for payment of costs allowed in an approved grant shall be on a reimbursement basis, except for development costs.

(2)   A grant  recipient   shall  obtain  department  approval  of  a   project agreement prior to incurring costs.

(3)    The  department  shall   use  normal  financial  records  of  a  grant      recipient  to determine reimbursement costs.

(4)   Claims for payment shall be within the scope of the work,  the   project period, and the dollar amount of the grant as shown on the project agreement.

(5)   Claims shall be submitted within 1 year of the project termination date.

(6)   Amendment requests for changes in the scope of the work, the  project period, or the amount of the grant shall be submitted in writing to the state recreational trails coordinator.

(7)     After the department has approved the initial application for acquisition, development, and maintenance, a grant recipient may certify on subsequent applications that land control documents are on file for the entire trail. The certification shall be signed  by a  grant  recipient's authorized official.

(8)    New land control documents shall be submitted if there is a   change    in trail location or ownership.

(9)    The following financial documents of an acquisition grant are     required for reimbursement:

(a)  ) Cancelled checks, front and back.

(b)   Land control documents.

(c)   Appraisals, options, and other detailed documents  which  are  required for fee title acquisition.

(10)   The following financial documents of  a  development  and  maintenance grant are required for reimbursement:

(a)   ) Vendor invoices which support the cost of development.

(b)   Cancelled checks, front and back.

(c)   ) Contracts and agreements.

(d)  Machine usage records.

(e)   Force account labor costs in hours and rates.

(11)    The  following financial  documents  of  a  snowmobile     signing     grant    are required for reimbursement:

(a)   ) Vendor invoices.

(b)   Cancelled checks, front and back.

History: 1982 AACS; 2011 AACS.