Section 125.199. Records.

 Records maintenance requirements  for   applicants  and  recipients include the following:

(a)   In addition to any regular reporting obligations provided under R 125.193, applicants, recipients, or both are required to maintain records on each of the following issues and shall, upon the written request of authority, submit information to the authority on any program activity  or administration issues,  which  may  include,  but are not  limited  to  the following:

(i)     Such information as may be necessary to determine whether a project is benefiting low, very low, and extremely low-income households.

(ii)   The monthly rent or mortgage payment for each dwelling unit in each structure assisted.

(iii)   Such information as may be necessary to determine whether the applicant and/or recipient has  carried  out  their   housing  or  community development activities in accordance with the requirements and primary objectives of the housing and community development  fund  and  implementing regulations.

(iv)    The size and income of the household for each unit occupied by a low, very low, and extremely low-income households.

(v)   Data on the extent to which any racial and ethnic group and households have applied for and benefited from any project or activity funded in whole or in part with funds made available under this program. This data  shall  be updated annually.

(vi)   A final statement of accounting upon completion of the project.

(vii)      Any other information reasonably within the applicant's  or recipient's ability to determine and to report to the authority related to the award.

(b)   Applicants or recipients, or both, shall maintain records pertinent to the tenant's files for at least 3 years.

(c)    Applicants or recipients, or both, shall maintain records pertinent to funding awards including, but not limited to, project costs and certification work papers for at least 5 years.

(d)   Applicants or recipients, or both, shall maintain records in an accessible location.

History: 2008 AACS.