Section 125.2007. Accounts and records; maintenance; inspections; retention.

   (1)   The community shall maintain all   the    following   accounts and records at the community office or at a central office for 4 years:

(a)      A copy of the lease for each resident or a copy of  the   statement  of refusal signed by the resident.

(b)     A copy of the inventory checklists for each resident.

(c)     )  A copy of the resident receipt for community rules.

(d)    A record of the rent receipts for each resident.

(e)      If security deposits are required, then a current and accurate record system of security deposits received  and  disbursed  upon  termination  of tenancy for each home or home site, or both.

(f)     A current and accurate record of the community residents, which  shall include all of the following information:

(i)     Name of each resident and  member of  the  resident's  household,  if applicable.

(ii)     Home site number.

(iii)     Date of tenancy.

(iv)     Date of termination.

(2)     All accounts and records that are required to be maintained by these rules shall be available for inspection by an authorized representative of the department during normal business hours.

(3)     Unless otherwise provided for by law, these or other rules, or local ordinances that require a longer retention period, the following accounts and records shall be maintained for a period of 4 years after tenancy termination:

(a)     A copy of the resident's most recent lease or rental agreement or  the resident's lease refusal statement.

(b)     A copy of the final inventory checklist for each resident.

(c)     )  A copy of the resident's most recent receipt for community rules.

(d)    A resident's file.

History: 1979 AC; 1980 AACS; 1985 AACS; 1998 AACS; 2003 AACS.