Section 324.8807. Reporting and reimbursement.

 (1)  During the period of the grant, a grantee shall submit status reports to the department at least quarterly.  The reports shall include all of the following information:

(a)  ) A narrative description of the progress, including all of the following information:

(i)   The project name, the grantee name, and the reporting period.

(ii)   The value of the match earned during the quarter.

(iii)   The progress made during the reporting period for each task in the work plan.

(iv)   Accomplishments not anticipated in the work plan.

(v)   Products generated during the reporting period, if applicable.

(vi)   Barriers to progress that have caused delays.

(vii)   Activities scheduled for the following reporting period.

(b)    A financial status report in a format consistent with the form provided by the department.

(c)    A summary of the environmental benefits of the project, including the number of best management practices implemented and pollutant reduction information, if applicable.

(d)  Other appropriate information requested by the department.

(2)    The department shall reimburse expenditures incurred during the reporting period upon department approval of the status report.

(3)   A grantee shall submit a final project report.  The final project report shall include both of the following:

(a)   ) A narrative description of the project, including all of the following information:

(i)   The project name and the grantee name.

(ii)   The project goals and objectives.

(iii)   An analysis of the extent to which the project achieved the goals and objectives. (iv)A  description  of  the  environmental  benefits  of   the  project,  including  the   best management practices implemented, pollutant reduction information, if applicable, and before and after pictures.

(v)A list of partners in the project and their individual contributions.

(vi)An analysis of which portions of the project were successful, which were not successful, and the barriers to success.

(b)   A financial report in a format consistent with the form provided by the department.

(4)   The department reserves the right to conduct site inspections to ensure consistency with the approved site plan.

(5)   The department may withhold from reimbursement an amount equal to 10% of the grant until the grantee's final project report has been received and approved. If the department does not receive an approvable final project report within 12 months of the end of the project contract, then the grantee is in default of the contract and forfeits any claim to the unpaid balance of the grant. Forfeited funds are available only for commitment to future nonpoint source grants awarded consistent with these rules.

(6)   All grants are subject to a postaudit.

(7)   The department may revoke a grant made with money from the fund or withhold payment if the recipient fails to comply with the terms and conditions of the grant. If a grant is revoked, then the department may recover all funds awarded.

(8)   If a grantee has committed to continuing maintenance of practices as the grantee's match, then the grantee or partner shall submit, in a format prescribed by the department, a report consistent with the maintenance schedule identified in the maintenance plan.

History: 1999 MR 10, Eff. Oct. 28, 1999.