Section 325.3263. Preparation of replacement records.

(1) The department shall prepare a new record as a   replacement for a registered record when the state registrar receives any of the following:

(a)  Documents described in  sections  2831  and  2872  of the code  as evidence of:

(i)   Adoption.

(ii)   Paternity.

(iii)   Legitimation.

(iv)   Sex designation.

(v)   Legal change of name of a minor.

(b)    A request, within 12 months of the date of the event, for    additions or minor amendments. These amendments shall be limited to  the following:

(i)   Obvious errors.

(ii)   Transpositions of letters or numbers.

(iii)   Omissions.

(iv)   Changes to the registrant's  given  names  or  the   addition  of  a surname suffix, for example: "Jr.," "II," or "III."

(c)   A request received within 6 years of the date of the event and documentary evidence to add the registrant's given name to a birth record where the given name is missing on the registered record.

(d)  An order issued by a court of competent jurisdiction  requiring the department to prepare a new record.

(e)   Documentation showing a change in an  action   of  a  court  that   is documented in the system of vital statistics.

(f)   Evidence of an error in an entry made by the  office  of  the  state registrar or a local registrar.

(2)     The department shall prepare an addended record as a replacement for a registered record when the state registrar receives documents described in  section 2872(2) of the code as evidence of a legal change of name.

(3)  An amended record shall be prepared when it is not appropriate under these rules or statute to prepare an addended record or a new record.

History: 1981 AACS.