Section 339.22604. Student records; content; inspection.

(1) Each approved real estate school and each real estate continuing education sponsor shall establish and maintain a record for each student.

(2)   Student records shall contain all of the following information:

(a)   The student's name and address.

(b)   The number of clock hours attended.

(c)     The student's grade, if an examination is required to determine successful completion of the course.

(d)  The date of course completion.

(e)   The last 4 digits of the student's social security number.

(f)  The student's date of birth.

(g)   The real estate license identification number, if applicable.

(3)   All records shall be available for inspection during normal business hours by an authorized representative of the department, if the inspection does not violate a law.

(4)   A real estate school or sponsor shall maintain records in the following manner:

(a)   Records of schools shall be maintained permanently.

(b)     Records of sponsors shall be maintained for a minimum of 6 years from inception date of the record.

(5)   A real estate school or sponsor shall issue a certificate of completion to a student who successfully completes an approved real estate course. The certificate shall include all of the following information:

(a)   The date of course completion.

(b)   Identification of the course attended, including the following:

(i)   The name of the course, as approved by the department.

(ii)   For continuing education sponsors, the course approval numbers, as assigned by the department.

(c)   The name and approval number of the school or sponsor.

(d)   The name of the student. Continuing education sponsors shall also include the licensee's real estate license identification number.

(e)   The number of clock hours completed by the student.

(6)     Each student or licensee completing a prelicensure or continuing education course shall present a state-issued photo identification or acceptable alternative form of photo identification to the school or sponsor before receiving the certificate of completion.  Both of the following apply:

(a)    For courses conducted in a traditional classroom setting, students or licensees shall present a state-issued photo identification or other acceptable alternative form of identification that verifies, to the satisfaction of the school or sponsor, the identification of the student or licensee.

(b)    For courses conducted through distance education, the school or sponsor shall ensure that the student or licensee whose attendance is reported to the department is the same person who completed the distance education course. The school or sponsor shall take appropriate measures to ensure accurate verification of the identity of each student or licensee before reporting course completion to the department.

(7)   At least 30 days before courses are held, schools and sponsors shall submit to the department a schedule and geographic location for each course.

(8)   Within 5 business days of the conclusion of the last course, schools and sponsors shall submit, in a format required by the department, the names of students who have successfully completed an approved course.

History: 2002 AACS; 2007 AACS; 2014 AACS.