Section 38.1119. Proof of payment; documentation requirements; payment.

(1) A member who requests service credit for public school employment which is provided for in R 38.1117, R 38.1118, or any other creditable reporting unit service, which  was  not  reported   to  the retirement system shall submit at least  1 of the   following   proofs  of service:

(a)    An affidavit completed by the present school officer which certifies the employment on the basis of official payroll records on  file   with   the reporting unit.

(b)   If there are no official payroll records available, a member shall submit a missing record affidavit and either of the  following  proofs   of service:

(i)   Three citizens' corroborative affidavits and either a W-2 statement or an income tax return.

(ii)   Other official school-produced records for the  year  or   years  in question.

(2)   One of the 3 corroborative affidavits shall be completed by a person whose employment with the same  reporting  unit   can  be  certified   from official  records and whose position would have afforded day-to-day knowledge of the member's employment.

(3)   The retirement board may permit other proofs of service in addition to those described in subrule (1) of this rule.

(4)   The missing record affidavit shall be a form prescribed by  the retirement board for use by present school officers in those  instances where official school records are not available from which to certify to a person's employment. The form shall require a statement as to why  records are not available.

(5)    A citizen's corroborative affidavit shall be a form  prescribed  by the retirement board for corroborating a person's public school employment and shall contain a notarized statement as to why the person is qualified to attest to the employment being certified. The form shall also state the penalty for providing misinformation with intent to deceive.

(6)   The school  officer's   corroborative  affidavit  shall   be  a  form prescribed by the retirement board for use by the present school officer in those instances where official school records are available from which to certify to a person's employment. The form shall require a  statement identifying the records used for completing the form.

History: 1985 AACS.