Section 400.12608. Adoptive family evaluation record.

(1) An agency shall retain a case record for each applicant for adoption.

(2)   The record shall contain all of the following:

(a)   Orientation documentation as required by R 400.12604.

(b)   Adoptive evaluation as required by R 400.12605.

(c)   Record of training provided

(d)  Documentation agency policies were provided to applicants

(e)   All documents pertaining to adoption evaluation required by R 400.12605

(f)  Agency recommendation as required by R 400.12606.

(3)   An agency shall retain each record for not less than 3 years after the agency’s termination of services to the applicant.

(4)   If a branch or associate office of a child-placing agency ceases to operate, then the branch’s or office’s adoption records shall be forwarded to the central office of the branch or associate office.

(5)   If a child-placing agency ceases operation, the agency’s adoption records shall be shredded or returned to the applicant if services to the applicant were terminated 3 or more years before the closure. Records shall be forwarded to the department’s central office adoptions for all other records.

History: 1998-2000 AACS; 2014 AACS.