Section 400.12808. Inter-country adoption record.

(1) An agency shall permanently retain a case record for each adoptive child after adoptive placement.

(2)   The child record shall contain all of the following:

(a)   Orientation documentation as required by R 400.12707.

(b)   Evaluation documentation as required by R 400.12708.

(c)   Placement documentation as required by R 400.12709.

(d)  Supervision documentation as required by R 400.12711.

(3)   An agency shall retain a case record for each applicant family for adoption.

(4)   The applicant family record shall contain all of the following:

(a)   Orientation documentation as required by R 400.12604.

(b)   Adoptive family evaluation as required by R 400.12605.

(c)   Record of training provided.

(d)  Documentation of agency policies that were provided to applicants.

(e)   All documents pertaining to adoption evaluation required by R 400.12605.

(f)  Agency recommendation as required by R 400.12606.

(5)   An agency shall retain each applicant family record for not less than 3 years after the agency’s termination of services to the applicant family.

(6)   If a branch or associate office of a child-placing agency ceases to operate, then the agency shall forward the branch’s or office’s adoption records to the central office of the branch or associate office.

(7)    If a child-placing agency ceases to operate, then the agency shall forward its child records to the Michigan department of human services.

(8)     If a child-placing agency ceases operation, the agency’s adoptive applicant family records shall be shredded or returned to the applicant family if services to the applicant family were terminated 3 or more years before the closure. Records shall be forwarded to the department of human services central office adoptions for all other records.

History: 2014 AACS.