Section 400.4113. Employee records.

An institution shall maintain employee records for each employee and shall include documentation of all of the following information prior to employment or at the time specified in this rule:

(a)   Name.

(b)   A true copy of verification of education from an accredited college or university where minimum education requirements are specified by rule.

(c)   Verification of high school diploma or GED when specified by rule.

(d)  Work history.

(e)    Three dated references which are obtained prior to employment from persons unrelated to the employee and which are less than 12 months old.

(f)   A record of any convictions other than minor traffic violations from either of the following entities:

(i)    Directly from the Michigan state police or the equivalent state law enforcement agency, Canadian province, or other country where the person usually resides or has resided in the previous 5 years.

(ii)   From an entity accessing either Michigan state police records or equivalent state, Canadian provincial, or other country law enforcement agency where the person usually resides or has resided in the previous 5 years.

(g)   If the employee has criminal convictions, the institution shall complete a written evaluation of the convictions that addresses the nature of the conviction, the length of time since the conviction, and the relationship of the conviction to regulated activity for the purpose of determining suitability for employment in the institution.

(h)   A statement from the employee regarding any convictions.

(i)   Documentation from the Michigan department of human services, the equivalent state or Canadian provincial agency, or equivalent agency in the country where the person usually resides, that the person has not been determined to be a perpetrator of child abuse or child neglect. The documentation shall be completed not more than 30 days prior to the start of employment and every 12 months thereafter.

(j)     A written evaluation of the employee's performance within 30 days of the completion of the probationary period or within 180 days, whichever is less, and a written evaluation of the employee’s performance annually thereafter.

(k)   Verification of health where specified by institution policy.

History: 1983 AACS; 2015 AACS.