Section 460.2524. Vouchers and voucher registers; retention periods.

Rule 24. ( 1 ) The following voucher records shall be retained for the periods listed:

(a)  ) Paid and canceled vouchers (1 copy) analysis sheets showing detailed distribution of charges on individual vouchers and other supporting papers.

6 years (see rule 22(b)(i) and (ii)), except that those relating to the construction of licensed projects, additions or betterment thereto, or the amortization reserve applicable thereto, for which the commission has not determined the actual legitimate original cost, shall be retained until such cost has been determined.

(b)  Original bills and invoices for materials and services paid by vouchers.

6 years (see rule 22(b)(i) and (ii)), except that those relating to the construction of licensed projects, additions or betterment thereto, or the amortization reserve applicable thereto, for which the commission has not determined the actual legitimate original cost, shall be retained until such cost has been determined.

(c)  ) Paid checks and receipts for payments by voucher or otherwise.

6 years.

(d)  Authorization for the payment of specific vouchers.

(e)  Lists of unaudited bills (accounts payable), lists of vouchers transmitted,  and memoranda regarding changes  in unaudited bills.

6 years (see rule 22 (b), (i) and (ii)). Destroy at option.

(f)  Voucher indexes.                                             6 years.

History: 1979 AC; 1980 AACS.